Overview
A role-based (RBAC) staff permission and access control management system. Supports digital leave requests, multi-level approvals, working hours monitoring, and centralized attendance reporting.
Problem Statement
Leave request processes via WhatsApp result in no audit trail, slow approvals, and inaccurate attendance reports. Managers struggle to monitor team availability in real-time.
Goals & Objectives
- Digitize 100% of leave request and approval processes
- Shorten approval processing time from 2 hours to < 15 minutes
- Provide automatic attendance reports for payroll purposes
- Provide real-time team availability visibility to managers
User Personas
S
Staff
Submit leave requests anytime from mobile and track approval status
S
Supervisor / Manager
Approve/reject with one click and view team capacity
H
HRD
Automatic attendance reports and export for payroll
Feature Requirements
4 Must Have1 Should Have
F-08.1
Digital Leave Request
Must Have
Leave/sick/vacation request form with supporting document upload
F-08.2
Approval Workflow
Must Have
Multi-level approval flow with push notifications and time limits
F-08.3
RBAC & Access Level
Must Have
Role definition: Staff, Supervisor, Manager, HRD with different access rights
F-08.4
Attendance Dashboard
Must Have
Real-time team calendar showing who is present, on leave, or on vacation
F-08.5
Reports & Export
Should Have
Automatic monthly reports in Excel/PDF format for HR purposes
Success Metrics & KPIs
1
Leave approval completed < 15 minutes
2
100% staff adoption within 30 days
3
Attendance report accuracy 100%
4
WhatsApp escalation reduction 90%
Interested in Staff Permission?
Contact our team to request early access, a demo, or more information about this product.